Add a Signature to Your Messages

Most people sign their letters in written correspondence. With electronic messages, you can add a signature too, although it's a bit different.

Most e-mail programs let you insert a signature file at the bottom of the message. It can be anything from a clever quote to some additional information about you, such as your title, company, phone number and website address. If you're creative, use the characters on your keyboard to make a unique design. You can also add a graphic if you wish.

Once you create a signature file, your e-mail program will insert it automatically, instead of you having to retype it with each message. If you send a lot of e-mail, this saves time and keystrokes.

Most e-mail programs work similarly, so we'll show you how to do this using Microsoft Outlook.

1.Under the Tools menu, click Options.

2.When the dialog box opens, click the Mail Format tab, then click the Signatures button at the bottom.

3.Next, click the New button.